Are you passionate about events and ready to take your career to the next level? Join our team as a Full-Time Events Assistant! We’re seeking someone with 1-3 years of experience who thrives in a dynamic environment and is excited about contributing to memorable experiences for our customers.
Why Adirondack Winery?
Growth Opportunity: Our fast-growing winery, complete with a brand-new tasting room and winemaking headquarters, is in expansion mode. You’ll have room to learn, develop, and advance.
Variety of Events: From state-wide wine festivals off-site to intimate gatherings at our tasting room, you’ll be involved in diverse events.
Collaborative Environment: Work closely with our Sales Manager and Event Coordinator to execute successful offsite and onsite public and private events.
Made-in-NY Pride: Showcase our local products and contribute to our brand’s success.
Offsite Events:
Organize our presence at offsite events, including communication with event planners, paperwork completion, reporting, research, coordination of wine and supplies, scheduling, and training offsite events staff.
Lead our presence at most off-site events while coordinating, training, and preparing additional event staff for other off-site events throughout the year.
Event types include Wine Festivals, fairs, charitable tasting events, liquor store tastings, trade shows, and more.
Tasting Room Events / Private Events:
Execute open-to-the-public or ticketed private events (wine dinners, wine club events, crafting and wine pairing classes, onsite entertainment, etc.).
Responsibilities include set up/clean up, check-in/out process, public speaking, assisting customers, and meeting sales expectations.
Execute private functions such as bridal and baby showers, reunions, birthday and anniversary parties, corporate meetings, etc.
Includes set up/clean up, assisting customers, and food preparation.
Personnel Coordination:
Train, motivate, and hold a team of event staff accountable for achieving event and sales goals, excellent customer service, and product knowledge.
Ensure staff follow company policies and procedures.
Operations Objectives:
Maintain a safe and healthy work environment, ensuring ongoing safety and cleanliness.
Execute events in accordance with company guidelines, including accurate inventory procedures, visuals, cleanliness, signage, safety, opening and closing procedures, money handling, and tracking event expenditures.
Technology and Travel:
Develop a complete knowledge of Wine Direct POS, Square, and the TOCK reservation system.
Utilize company software, computers, and technology effectively.
Travel to offsite event locations (primarily within a 2-hour drive, with occasional longer trips) using your own vehicle (travel expenses covered).
Requirements:
1-3 years of event planning or coordination experience.
Confidence in Public Speaking preferred.
Curiosity to learn about and enjoy Adirondack Winery wine.
Physical stamina to lift multiple cases of wine (approx. 35 lbs) for loading and unloading.
Reliable transportation to get to and from work
Work Schedule:
This is a full-time, year-round position. Schedule will vary widely, depending on the current events schedule. Opportunities for overtime pay will occur as well. Almost all events occur on Saturday and Sunday, with some events on Friday and Thursday evenings. When not working an event, you will spend time in our office preparing for events. Availability during holiday weekends and very important events is required.
Join us and be part of our exciting journey! Your passion and dedication will make a difference.
Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Paid time off
Referral program
Retirement plan
Vision insurance
Experience:
Event planning: 1 year (Preferred)
